General Job Description
GENERAL SUMMARY:
Under general supervision, performs general accounting and bookkeeping tasks including routine calculating, posting, and verifying; processing invoices and purchase orders.
- Duties for this Position
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- Performs routine calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounts payable records.
- Posts details of business transactions such as allotments, disbursements, pay and expense vouchers, remittances paid and due, checks, and claims. Posts invoices to General Ledger.
- Types and/or prepares vouchers, invoices, account statements, periodic deposits, and other records.
- Assist in verifying employee timeclock for edits/errors.
- Verifies and processes invoices and purchase orders received. Communicates with vendors and department personnel to coordinate invoices and payments.
- Performs computer data entry to record and retrieve various information.
- Performs other miscellaneous duties including answering phones, copying, preparing mail, and filing. Maintains various files, including vendor and invoice files.
- Operates a variety of equipment such as calculator, computer, printer, fax machine, copier, telephone, etc.
- Interacts and communicates with various groups and individuals such as the Director of Budget and Finance, Deputy Director, County Administrator, Assistant Administrator, department directors, co-workers, other County employees, banking institutions, elected officials and the general
- Position Minimum Requirements
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- Principles and procedures of record management.
- Capital purchasing policies and procedures.
- Contract management and compliance.
- Principles and practices of business administration and human resources.
- Operational characteristics, services, and activities of assigned program area, including administrative, financial or HR functions.
- Principles and practices of budget preparation.
- Municipal budgetary policies, requirements and procedures.
- Personnel rules and regulations.
- Pertinent Federal, State and local laws, codes and regulations.
- Various online County database software and Microsoft Office computer programs.
- Data entry and filing.
- Modern office systems and procedures.
- Analytical thinking.
- Problem solving.
- Planning and organization.
- Time management.
- Communicate clearly and effectively, both orally and in writing.
- Maintain confidentiality.
- Pay attention to detail.
- Read, interpret and analyze complex reports.
- Research and gather data on complex issues.
- Provide quality customer service.